Skip to content

Faculty/Staff Resources

Faculty and Staff: Global Engagement Toolkit
Do you have an exciting idea for taking students abroad for a course, research, service learning or field work?   To start, we highly recommend contacting your Chair or Dean's Office about any internal approval and administrative processes which might already exist to support you, as our department will do our utmost to work collaboratively with those processes.  That said, please find some helpful materials below to help you get started in your program leader journey.  

  • Program Proposal Templates: 1.) Department Program Proposal - Academic Approval.docx, 2.) Department Program Proposal - Program Content and Logistics.docx - If your department or college does not have an internal proposal document or process, please feel free to use the templates provided here to pull together your program ideas into a comprehensive proposal, which you can submit to the SAGE office, after obtaining Chair and Dean's Office approvals.  
  • Timeline: Department Program Timeline.pdf - This document is meant to help program leaders manage expectations about how far in advance program planning should begin, as well as tasks involved during each stage of the program development and implementation process.
  • University Funding Guidelines: Fiscal Guidance - Study Abroad Programs.pdf - This document provides important information about how University funding may or may not be used in support of department programs.
  • Budget: 
    • Department Program Budget_9.3.2021.xlsx - Building a realistic budget is key to helping your program through the required approval process.  Our office is happy to assist you, and this budget template is a start to understanding which costs most commonly factor into the student program fee. 
    • Department Program Budget Approval.pdf - Additionally, the program budget must have Department, College (if applicable) and EIP approvals before a program can begin accepting applications. SAGE will work closely with you to facilitate this process!

Questions? Ready to Plan? Meet with us!
Our team is happy to meet with you to discuss your ideas and how to move forward.  Feel free to contact us:

Shari Merrill, Associate Director, Study Abroad:

Abigail Segura, Programs Lead, Study Abroad:

Office Phone: 657-278-2787

Virtual Overview: "Leading a Study Abroad or Away Program - A Faculty and Staff Toolkit"

Leading a Study Abroad or Away Program:
Terra Dotta Training Materials
Before using Terra Dotta to access and view study abroad/away program applications, you will first need staff-level access. To verify if you have the correct permissions, please contact Aileen Vickory at

To jump in to using Terra Dotta to monitor and process study abroad/away program applications, please click on the links below to view our training materials.

If you would like further assistance, please contact Aileen Vickory at to arrange or inquire about upcoming in-person training sessions. 

Beginners & Refresher Training
Use the Beginners & Refresher Training Powerpoint to view the full training information and instructions.
TDS Beginner & Refresher Training (9-18-19).pptx

See what students/applicants see when searching for and applying to study abroad/away programs.
Student/Applicant Experience Demo Video
Other Faculty Resources: